Used Rail Road Rails D6

The Commonwealth of Kentucky Transportation Cabinet (KYTC), Division of Purchases, Division of Maintenance District 6, is procuring 12,000 linear feet of used railroad rails through a two-phase competitive bidding process. The rails must meet specifications of 130-136 pounds per linear yard, structural grade, steel, straight, and structurally sound, with acceptable substitutions including 127 DY rail with single holes (3x3 or 4 inches diameter) positioned 3" or 4" from the ends. All materials must be delivered to the KYTC District 6 Owen County Maintenance Storage Facility in Owenton, Kentucky, on an F.O.B. Destination Freight Prepaid basis, with 24-hour advance notice required and six hours allowed for unloading. Phase 1 requires submission of unpriced technical offers through the Kentucky Vendor Self Service eProcurement system by October 3, 2024, at 1:30 PM Eastern Time. Phase 2 consists of vendor training on October 8, 2024, initial bid submission by 4:00 PM on October 9, 2024, and an online reverse auction bidding event on October 10, 2024, at 11:00 AM through the eBridge platform, with a tentative award date of October 16, 2024. Awards will be determined using a best-value ranking methodology allocating 95 points to price (lowest bidder receives maximum points) and 5 points to delivery time (fastest delivery receives maximum points), with awarded suppliers required to pay a 3% transaction fee to eBridge and subject to a 1% daily deduction penalty for late deliveries unless delays result from circumstances beyond the vendor's control.

Reciprocal preference will be granted to Kentucky resident bidders in accordance with KRS 45A.494, with qualified bidders and Kentucky Correctional Industries eligible for additional preference points; vendors claiming resident bidder status must submit a notarized affidavit confirming one year of Kentucky business operations, including filed Kentucky income taxes, payments to the Kentucky unemployment insurance fund, and maintained workers' compensation policy. All vendors must be registered with the Commonwealth eProcurement System at least 24-48 hours before bid submission, and all responses must be submitted electronically through the Kentucky Vendor Self Service system at https://vss.ky.gov, with no email or hard copy submissions accepted. Vendors must comply with all Kentucky statutory requirements including campaign finance compliance affidavits and, if applicable, recycled content certifications. All bids remain valid for 90 calendar days post-closing, and this is designated as a one-time contract with no renewal options. The procurement documents do not specify a contract award value or budget range, though the solicitation is identified as item number D6 2500000155 and is administered through the eBridge electronic procurement platform.