Use of memorial middle school for incident command post

This is an Emergency Facilities & Land Use Agreement between the New Mexico Energy, Minerals and Natural Resources Department (EMNRD) Forestry Division Las Vegas District and Las Vegas City Schools for the temporary use of Memorial Middle School as an Incident Command Post (ICP) during wildfire incident response operations. The procurement encompasses the use of the school's cafeteria, restrooms, locker rooms, and front parking lot to support emergency management and incident response activities related to the Tusas wildfire incident (Incident Number 26-41150682X). The agreement establishes a fixed daily rate of $750.00 per day for facility use, with services including ordinary wear and tear coverage but excluding utilities and associated services. The agreement term is effective from April 22, 2026, through April 28, 2026, covering a six-day period, with a maximum payment cap of $5,250.00 for the entire agreement duration. The contract requires joint pre- and post-use physical inspection reports to document facility conditions before and after government occupancy, and the government assumes liability for loss, damage, or destruction of facilities except in cases of ordinary wear and tear or negligence attributable to the facility owner. The procurement opportunity posting deadline is June 5, 2026, with the agreement already executed by both parties as of May 1, 2026.

The agreement does not appear to include specific set-aside designations or restrictions limiting organizational eligibility, as this represents a direct facilities use agreement with an identified public entity owner rather than a competitive procurement process. Las Vegas City Schools, with Melissa Sandoval serving as superintendent and point of contact, is the facility owner and service provider under this arrangement. The agreement incorporates standard Federal Acquisition Regulation (FAR) clauses addressing payments, disputes, termination for convenience, and convict labor provisions. The total contract value is capped at $5,250.00 for the six-day period, with a daily rate structure of $750.00 per day. No incumbent vendors, technology integration requirements, or alternative bidding opportunities are identified in the procurement documentation, as this represents a sole-source emergency facilities lease arrangement rather than a competitive procurement solicitation.