URFP 2024-04 MCPS Facility Study

Mathews County Public Schools (MCPS) in Virginia is soliciting proposals for a comprehensive facilities assessment study through an informal solicitation. The district seeks qualified professional firms to conduct a detailed evaluation of its three schools: Mathews Elementary School (K-4), Thomas Hunter Middle School (5-7), and Mathews High School (8-12). The assessment must include facility standards, condition assessments, capacity analyses, enrollment projections, and estimated renovation or replacement costs for all school and support buildings. Proposers must be licensed by the Commonwealth of Virginia and demonstrate expertise in public school space needs studies, with a requirement to provide at least five references from similar projects completed within the past three years. The study will comprehensively examine operating conditions, disability requirements, mechanical and electrical systems, safety issues, security, athletic facilities, utility infrastructure, educational suitability, space utilization, and technology infrastructure. Electronic proposals are due by January 31, 2025, at 4:00 p.m., with consultant selection scheduled for February 11, 2025, and board approval on February 18, 2025.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The district serves approximately 780 students across 252 square miles and has experienced declining enrollment over 20 years, with aging facilities ranging from the 1939 high school to the 1996 elementary school (renovated in 2017). While no specific budget range is provided in the documents, payment will be made upon successful completion and acceptance of all work by Mathews County. The scope of work suggests a comprehensive 20-year facilities planning horizon, indicating a potentially significant project value. The district reserves the right to reject any and all proposals and to negotiate with selected offerors, providing flexibility in the procurement process. No incumbent vendors or specific integration requirements are mentioned in the available documentation.