UPS Equipment and Accessories (E-Rate Funding Year 2026/2027)

The Fontana Unified School District, located in San Bernardino County, California, is soliciting sealed bids for Uninterruptible Power Supply (UPS) Equipment and Accessories under Bid No. 25/26-0034, with funding provided through the E-Rate Program for fiscal year 2026/2027. The procurement encompasses six line items consisting of various APC Smart-UPS units and replacement battery cartridges, with quantities ranging from 3 to 24 units per item, with all pricing to be submitted net and inclusive of shipping and delivery costs, excluding sales tax. Bidders must demonstrate participation in the E-Rate Program and provide a valid Service Provider Identification Number (SPIN) and Federal Registration Number (FCC-FRN) as required qualifications. Proposals must be submitted through the Procurement Portal at https://procurement.opengov.com/portal/fusd no later than 2:00 pm on Thursday, February 26, 2026, with a clarification deadline of February 11, 2026 at 4:00 pm. The District anticipates presenting the tentative award recommendation to the Governing Board on March 4, 2026, with the contract period extending through June 30, 2027 and unit prices held firm throughout the term. The District reserves the right to award by individual line item, group of items, or all items as deemed in its best interest, and award is contingent upon approval of E-Rate funding from the Universal Service Fund Schools and Libraries Program.

The solicitation does not specify set-aside designations or restrictions limiting response to particular categories of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the procurement documents. All delivery costs, including on-site offloading and inside delivery, must be included in quoted prices, with no fuel surcharges permitted during the contract term. All contract documents must include standard mandatory certifications including non-collusion declarations, E-Rate supplemental terms and conditions, federal compliance certifications, and worker's compensation certificates. The District retains the right to cancel the project in whole or in part regardless of award status. No specific budget range or award value is provided in the solicitation documents; however, interested vendors should contact Shamica R. Nance, District Purchasing Representative, with questions regarding the procurement, with David Araujo serving as the District Representative for the bid.