UPS Batteries (DGS-OTA)

The California Department of General Services, Procurement Division is conducting an Invitation for Bid (IFB) for the California Department of Justice, specifically seeking 32 APC High Performance Battery Modules for the Symmetra PX 250/500kW Uninterruptible Power Supply (UPS) system, totaling 192 battery units to be installed at the Hawkins Data Center in Sacramento. The procurement is a one-time acquisition with an "All or None" award basis, targeting the lowest responsive and responsible bidder. The technical specifications require batteries compatible with Schneider Electric Symmetra PX systems, with specific performance parameters including voltage ranges of 400/480V, efficiency ratings up to 96.3%, and operational capabilities in environments ranging from 0-40°C. Bidders must submit comprehensive documentation including an Agreement Cover Letter, Cost Worksheet, Narrative Response, Bidder Declaration Form, and California Civil Rights Laws Certification by the due date of May 22, 2025, at 10:00 AM PT, with a public bid reading scheduled for 2:00 PM PT the same day. The State reserves the right to select payment form, which could include outright purchase, financing purchase, or operating lease through the State Financial Marketplace.

The solicitation includes several socioeconomic preference programs with opportunities for Disabled Veteran Business Enterprise (DVBE), Small Business, and Target Area Contract Preference Act (TACPA) participants, offering preferences up to 15 percent of the lowest net bid amount or $100,000, whichever is less. Bidders must demonstrate the ability to perform a Commercially Useful Function (CUF) and comply with state regulations, including tax delinquency checks. The contract requires the successful vendor to provide 24/7 factory support through a dedicated hotline, maintain at least four factory-trained service technicians in Northern California, and handle all installation, delivery, and hazardous material removal in compliance with state and federal regulations. While specific budget details are not explicitly disclosed, the procurement involves comprehensive support and maintenance provisions, with the contractor responsible for parts, labor, and expenses required to return equipment to "online" status. The proposed Notice of Intent to Award is dated May 27, 2025, with the selected vendor expected to provide a warranty beginning either from product start-up date or within 18 months of shipment.