Upplies & equipment, electrical, discount off trade service

Palm Beach County Board of County Commissioners Purchasing Department issued Invitation for Bid (IFB) #21-001/MB on October 15, 2020, seeking a qualified vendor to supply electrical supplies and equipment under a term contract. The procurement encompasses 107 manufacturers of electrical products and components, including major suppliers such as 3M, Eaton, Hubbell, Leviton, Schneider Electric, Siemens, and Southwire. Bidders must provide a single fixed percentage discount applicable to all items and manufacturers listed in the Trade Service Tra-Ser SX third column pricing catalog, with the discount applying equally to both delivered items and items picked up by authorized County representatives. The successful bidder will be selected on an item-by-item basis based on the greatest percentage discount offered, and pricing must represent new merchandise free from defect with firm pricing for ninety days from bid submission and throughout the contract term. Delivery requirements include stock items within twenty-four hours and non-stock items within five calendar days of receiving a term contract delivery order, with separate shipping charges prohibited and incorporated into the discount percentage. The bid submission deadline was October 22, 2020, at 4:00 p.m., and the contract term is sixty months or until the estimated expenditure amount is reached, at the County's discretion.

The solicitation includes Small, Minority, and Women-Owned Business Enterprise (S/M/WBE) participation goals, requiring bidders to submit Schedules 1 and 2 documenting any subcontractor utilization. The anticipated contract value is $5,830,000 over the term, representing a substantial procurement opportunity for qualified electrical suppliers. Successful bidders must subscribe to the Trade Service Tra-Ser SX catalog and maintain current certifications and licenses as required by the County. Palm Beach County is exempt from Federal and State taxes; however, successful bidders are not exempted from paying sales tax to their suppliers. Payment will be rendered only upon the County's satisfaction and acceptance of delivered items, with invoices requiring complete accuracy including catalog numbers, descriptions, list prices, and discounted prices. The County reserves the right to conduct post-sale audits and to return items that fail to meet specifications at the bidder's expense, ensuring quality and compliance throughout the contract period.