Upholstery Fabric & Vinyl

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of Kentucky Correctional Industries (KCI), issued a Request for Bid (RFB 758 2100000441) for the procurement of upholstery fabric and vinyl materials. The solicitation seeks bids for five line items organized into two groups: Group A comprises Canter EPU, Beeline EPU, and Silica upholstery materials (100 yards each), while Group B includes Universe and Meander vinyl materials (100 yards each). All materials must meet stringent environmental certifications (GREENGUARD or GREENGUARD Gold certified and PVC-free), flame resistance standards (CA Bulletin 117 2013, UFAC Class 1, NFPA 260 Class 1), and durability requirements ranging from 365,000 to 1,000,000 double rubs. Vendors may bid on one or both groups but must bid all line items within a selected group to be considered responsive. The evaluation will be conducted using a best value approach weighted at 95 points for price and 5 points for delivery performance, with delivery required within fifteen calendar days after receipt of order. Written questions were due February 23, 2021 by 4:00 PM ET, with the Commonwealth's response issued February 24, 2021, and the bid closing date was March 5, 2021 at 1:30 PM ET. The resulting contract will be awarded for an initial period of one year from the date of award, with the option for four additional one-year renewal periods subject to written approval by all parties and potential renegotiation of terms.

Kentucky resident bidders receive reciprocal preference in accordance with KRS 45A.494, and Kentucky Correctional Industries receives a twenty percent preference equal to the maximum points awarded. All vendors must register in the Commonwealth eProcurement System and submit electronic bids only; paper bids are non-responsive. Prior to award, vendors must submit Revenue Form 10A100 (Kentucky Tax Registration), Certificate of Authority for foreign entities, required affidavits, and EEO forms if applicable. Vendors delivering samples of the fabric within seven calendar days of notification may be required to verify compliance with specifications prior to award. Pricing shall remain firm for the initial contract period with increases prohibited during the first twelve months; subsequent increases require justification based on industry-wide price changes and thirty days' written notice. All pricing must be quoted F.O.B. Destination Freight Prepaid and Allowed, excluding federal excise tax and Kentucky sales or use tax, with all packaging, handling, and shipping charges included in the unit price. No specific budget or funding amount was identified in the solicitation.