Upholstery Fabric & Vinyl

This Request for Bid (RFB 758 2000000748) was issued by the Commonwealth of Kentucky Finance and Administration Cabinet on behalf of Kentucky Correctional Industries to procure upholstery fabric and vinyl materials. The solicitation encompasses three line items: Momentum Textiles Backdrop or equivalent (100 yards), Momentum Textiles Meander & Tracery or equivalent (100 yards), and Canter Collection Vinyl or equivalent (100 yards), with quantities specified for evaluation purposes only and actual orders to be placed as needed by Kentucky Correctional Industries facilities. All bids were required to be submitted electronically through the Kentucky Vendor Self Service (VSS) site by July 22, 2020, at 1:30 PM ET, with written vendor questions due by July 14, 2020, and Commonwealth responses provided by July 15, 2020. The resulting master agreement runs from the award date through July 31, 2021, with four optional one-year renewal periods available, and delivery is required within two calendar weeks of order receipt. Award methodology employs a best value ranking approach allocating 95 points to price and 5 points to delivery performance. Prices must exclude federal excise tax and Kentucky sales or use tax, remain firm for 60 days after the bid due date, and may not increase during the first 12 months without written justification based on industry-wide changes. Shipping terms are FOB Destination Freight Prepaid and Allowed, with vendors fully responsible for all freight charges.

Kentucky Correctional Industries receives a 20 percent preference equal to the maximum points awarded, consistent with 200 KAR 5:410, and resident bidders of Kentucky may receive reciprocal preference against nonresident bidders provided they meet specified residency requirements. Vendors must submit required affidavits, tax registration documentation, and compliance certifications prior to award. The contract is subject to a 30-day cancellation clause and may be terminated for cause per 200 KAR 5:312. No specific incumbent vendors or budget ranges are identified in the solicitation documents. The primary point of contact is Commonwealth Buyer Sheila Durham, reachable at 502-564-8626 or sheila.durham@ky.gov, who can provide additional information regarding this procurement opportunity.