Upholstery Fabric & Vinyl

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of Kentucky Correctional Industries, issued a Request for Bid (RFB) solicitation for upholstery fabric and vinyl products to support Leslie County operations. The procurement seeks bids for six line items totaling 2,905 yards of specialized upholstery materials, including Symphony Classic Collection vinyl (1,500 yards), Symphony Collection vinyl (100 yards), Sherpa fabric (300 yards), Shire fabric (750 yards), Jamestown vinyl (155 yards), and Colorguard vinyl (100 yards). All materials must meet specific performance standards including abrasion resistance, flammability requirements compliant with California Technical Bulletin 117 and NFPA 260, and antimicrobial or mildew-resistant properties where applicable. The initial contract period runs from the award date through June 30, 2021, with four optional one-year renewal periods subject to written approval and potential renegotiation. Vendors were required to submit electronic bids only through the eProcurement system, with written questions due by June 9, 2020, and bid closing on June 17, 2020, at 1:30 PM ET. Award was made on a best value basis using a ranking approach with price weighted at 95 points and delivery time weighted at 5 points, with the highest-evaluated vendor required to submit fabric samples within seven days of notification for specification verification prior to award.

The procurement included set-aside designations providing Kentucky Correctional Industries with a 20 percent preference on maximum points awarded, while qualified bidders including Kentucky Industries for the Blind and nonprofit agencies serving individuals with severe disabilities received a 15 percent preference. Reciprocal preference was applicable to resident bidders from Kentucky against nonresident bidders from states providing preference to their own residents. All pricing was required to be submitted as F.O.B. Destination Freight Prepaid and Allowed, excluding federal excise tax and Kentucky sales or use tax, with unit costs and line totals provided for each item. Price increases were prohibited during the first twelve months; thereafter, increases could be requested with industry-wide justification and thirty days' written notice. Deliveries were coordinated with the Kentucky Correctional Industries facility at 266 Water Street, Eddyville, Kentucky 42038, with delivery windows restricted to 8:00 AM to 11:30 AM CT, and a one percent per day deduction from invoices applied for each day delivery deadlines were missed. Vendors were required to submit affidavits confirming resident bidder status, maintain Kentucky tax registration, and comply with applicable EEO forms prior to award, with payment made within thirty working days of invoice receipt in accordance with Kentucky Revised Statutes.