upgraded conferencing systems in 1101 Market Street 13th Floor Conference Rooms

The City of Philadelphia Procurement Department is soliciting quotes for a micro purchase to upgrade conferencing systems in the 13th Floor Conference Rooms at 1101 Market Street, Philadelphia, Pennsylvania. This procurement is being conducted through the PHLContracts eProcurement platform with a submission deadline of May 6, 2026. Vendors are required to quote all specified items in the solicitation, and the micro purchase will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. A mandatory site visit is required for all vendors before submitting bids to obtain accurate measurements and ensure quote accuracy; any deviations from specified dimensions may result in automatic disqualification. All quoted products and services must be delivered FOB Destination Point, and vendors must submit a completed and executed Consent and Authorization Agreement prior to bid closing either through their vendor profile or attached with their submission. The evaluation will prioritize lowest responsive and responsible bidders, and the City reserves the right to reject any or all quotes and accept quotes from multiple sellers.

This procurement does not contain specific set-aside designations for disadvantaged enterprises, though vendors are encouraged to complete the optional LGBTQ Applicant Opportunity Data Form to identify LGBTQ-owned businesses and other diversity certifications such as those from ESMDC, PAUCP, Disability:IN, or WBENC. All vendors must comply with Philadelphia's nondiscrimination requirements and applicable local, state, and federal laws. The successful seller must maintain General Liability Insurance with limits of $500,000 per occurrence and Workers' Compensation Insurance at statutory limits, naming the City as an additional insured. The maximum contract value is $94,000, adjusted annually based on CPI-U increases from January 1, 2020, and the contract term is one year from the Effective Date with options to renew for up to three additional one-year periods, not to exceed four years total. No incumbent vendors or current contractors are identified in the solicitation materials. The City is exempt from federal excise, transportation, and Pennsylvania sales and use taxes, and all quoted prices must be net and exclusive of taxes.