UPDATED REQUEST FOR QUOTE -2019 Utility snowmobiles

The State of Michigan, through the Department of Military and Veterans Affairs at Camp Grayling JMTC Range Control in Crawford County, issued Request for Quotation (RFQ) #180000447 on March 6, 2018, with a proposal deadline of March 22, 2018, at 3:00 p.m. Eastern. This procurement seeks two brand new 2019 utility trail snowmobiles with specific technical specifications, including 500-600 cc engines with electric start capability, rear racks, reverse gears, wide tracks, heated handguards, and under-seat storage suitable for rough terrain operations. The bid must also include two large full-face helmets with clear heated shields. Delivery is required within 90 calendar days after production of 2019 models begins to the Camp Grayling JMTC facility located at 1000 M-93/Howe Road, Building 545, Grayling, Michigan 49738, with all setup and delivery costs included in the pricing. Bidders must be authorized dealers or direct manufacturers of the specified equipment and must submit complete specifications with supporting photographs and descriptive literature; alternate bids with documented variances from specifications are permitted. The State will evaluate proposals based on best value to Michigan, considering experience, responsiveness, and fair market value, with no obligation to accept the lowest price. Key deadlines included a bidders' question deadline of March 15, 2018, at 3:00 p.m. Eastern, with anticipated answers posted on March 19, 2018, at 3:00 p.m. Eastern. Pricing must be firm for 365 days from the contract start date, with price adjustments available only when supported by documented evidence of actual contractor cost changes subject to a 30-day review and negotiation period.

Qualified Disabled Veteran (QDV) business status will be considered as an evaluation factor under Michigan state law, though no specific set-aside percentage or restriction is indicated in the solicitation documents. Bidders must be authorized dealers or direct manufacturers as a mandatory minimum requirement, and all proposals must be submitted electronically through the State's SIGMA VSS system in modifiable native formats such as Microsoft Word or Excel. The State retains broad authority to conduct facility tours, require oral presentations, perform reference and background checks, and request additional price concessions during evaluation. No incumbent vendors or existing contractors were identified in the available documentation. The solicitation does not specify a total award value or budget range; rather, contractors must provide detailed pricing on Schedule B for the two snowmobiles, helmets, setup fees, and delivery services. Payments will be made via Electronic Funds Transfer (EFT) to contractors registered with the State's SIGMA VSS system, with undisputed invoices payable within 45 days of receipt. The solicitation manager is Elizabeth Noffsinger (989-344-6190; noffsingere@michigan.gov), and all communications must be directed solely to this contact to avoid disqualification.