Unsealed Bid for Janitorial Services/Dinwiddie

Dinwiddie County, Virginia is issuing an unsealed bid solicitation through Greater Reach Community Services Board on behalf of Dinwiddie Counseling Services to procure comprehensive janitorial services at a single location: 13900 Courthouse Road, Suite C, Dinwiddie, Virginia 23841. The services include floor cleaning and maintenance, restroom sanitization, trash removal, dusting, and disinfection performed in accordance with CDC guidelines. Qualified contractors must demonstrate experience through three professional references with contact information, submit a contractor data sheet documenting years in business and current or recent service accounts, and maintain compliance with HIPAA privacy regulations, anti-discrimination requirements, drug-free workplace standards, and state labor laws. A mandatory pre-bid conference is scheduled for May 15, 2026 at 11:00 AM at the service location, and attendance is a prerequisite for bid submission; all potential bidders must also conduct a site inspection. Sealed bids are due by June 2, 2026 at 3:00 PM, with the contract term running from July 1, 2026 through June 30, 2027, followed by four optional successive one-year renewal periods. The contract will be awarded to the lowest responsive and responsible bidder based on a fixed monthly price for routine services plus a fixed labor-hour rate for additional or emergency cleaning tasks. Inquiries should be directed to Theoria M. Barnes at (804) 862-8002 x3102 or tbarnes@grcsb.org.

The solicitation does not identify any set-aside designations or restrictions on organizational types eligible to respond. All contractors must obtain criminal history background checks for assigned personnel before work begins and maintain minimum insurance requirements including workers' compensation per Virginia statute, employer's liability coverage of $100,000, commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate with Greater Reach CSB named as additional insured, and automobile liability of $1,000,000 combined single limit if applicable. Monthly invoices will be processed for payment within 30 days of receipt. Contract renewals cannot exceed the original price adjusted by the Services category CPI-U percentage increase or decrease for the preceding twelve months. No incumbent vendor or award value is specified in the available documentation.