University of Virginia Food Service at Mountain Lake Biological Station

The University of Virginia is seeking market information through an RFI for seasonal food service at Mountain Lake Biological Station, with responses due November 30, 2026. The RFI is issued solely for information-gathering and market research and does not commit the University to award a contract. Responses go to Garrett Morris at asm3pt@virginia.edu.

The station is in Pembroke, Giles County, Virginia. The supplier would serve approximately 10 to 12 weeks between late May and early August for a population of 30 to 80 residents, including undergraduate and graduate students, researchers, and faculty. Required services include three meals daily, seven days a week, appetizers for one to two weekly evening receptions, meals for overnight camping trips, packable bag lunches, and weekly cookout dinners at the station pavilion. The supplier would plan menus subject to station approval, accommodate dietary restrictions and allergies, procure all food and paper products, manage kitchen and dining operations, supervise support staff, and execute post-season closing procedures. Housing may be provided for up to two staff members on-site. The University would provide utilities, janitorial supplies, and facility maintenance, and the dining hall includes commercial kitchen equipment.

Pricing must cover all costs, including food, delivery, staffing, and supplies, with no supplemental billing to the University. Responses should include a supplier overview and contact information, relevant experience, staffing and logistics plans, example menus with meat and vegetarian options, and a proposed price structure. Interested suppliers may contact mlbs@virginia.edu or asm3pt@virginia.edu at 540-626-7196 to arrange a site visit.