Universal Filtration Pool Covers

The City of Winter Haven, Florida, is seeking qualified vendors to provide universal filtration pool covers for the Rowdy Gaines swimming pools through an Invitation for Quote (IFQ) issued on December 9, 2025. The procurement involves supplying 11 pool covers measuring 15' x 75' for the main pool and 4 pool covers measuring 15' 3" x 41' 6" for the dive well, with the primary objectives of ensuring safety, reducing maintenance costs, and conserving energy. Vendors must have a minimum of three years in business providing similar goods and the ability to obtain required insurance coverage. The pool covers must comply with ASTM F1346-91 safety standards, incorporate UV-resistant and chemical-resistant materials with a minimum R-value of 2.0 for thermal insulation, and include drainage features with a minimum 5-year warranty. Proposals must be submitted electronically through the Mercell e-procurement platform by 2:00 p.m. on December 17, 2025, with pricing valid for 90 days. Vendors can contact Adam Butler at abutler@mywinterhaven.com or 863-268-6766 for questions, and the delivery timeline requires covers to be delivered within 30 days of receiving the purchase order.

While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the City does have a local preference ordinance that favors vendors with a physical location within the City's utility service area. Vendors must provide references from three previous clients and submit proof of insurance with general liability and workers' compensation limits of at least $1,000,000. The procurement requires vendors to complete various affidavits, including non-collusion, drug-free workplace status, immigration compliance, and certifications regarding scrutinized companies. No specific incumbent vendors or existing infrastructure integration requirements are noted in the documentation. Although a precise award value is not specified, the procurement involves purchasing 15 pool covers with associated shipping and delivery fees, suggesting a moderate-value contract. The City plans to award the contract as soon as possible after the submission deadline, with all shipping and handling costs to be included in the bid price and delivery offered F.O.B. Winter Haven, Florida.