Union County Disaster Debris Monitoring Services

Union County, Mississippi is issuing a Request for Proposals (RFP) to procure disaster debris monitoring services in response to an ice storm that impacted the county in January 2026. The procurement seeks qualified contractors to monitor all debris removal operations from public rights-of-way, public property, drainage areas, waterways, and other County-designated eligible areas, with preference given for firms utilizing ticketless/paperless electronic ticketing systems. Key deliverables include comprehensive debris removal monitoring, documentation, and billing services performed by a staffed team comprising a Project Manager, Operations Manager, Documentation Manager, Billing/Invoice Specialist, Field Supervisor, Load Site Manager, and Debris Site Manager. The County intends to award a one-year contract with options to extend for four additional one-year periods based on continued service necessity. Proposals must be submitted electronically through the DFS Procurement Portal at dfs.bonfirehub.com no later than April 6, 2026 at 10:00 AM CST, with questions requiring submission at least 48 hours prior to the deadline. Evaluation will be based on 110 possible points, weighted across firm qualifications (20 points), staff qualifications (20 points), technical approach (20 points), proximity to Mississippi (5 points), cost proposal (35 points), and an optional 10-point interview bonus. Cost proposals will be evaluated based on weighted hourly rates for specified labor positions, with Load Site Manager representing 60% of the evaluation weight and Debris Site Manager representing 20%, while all hourly costs are all-inclusive with no overtime rate increases, mileage reimbursable at GSA rates, and per diem applicable to non-monitoring positions at GSA rates.

All companies, including women-owned, minority-owned, and veteran-owned businesses, are encouraged to submit proposals with no stated set-asides or restrictions limiting eligible respondents. The RFP does not identify any incumbent vendors or current contractors for this disaster recovery effort. Contractors selected must maintain specific insurance coverage including Workers' Compensation insurance with minimum $1,000,000 Employers' Liability coverage, Commercial General Liability of $1,000,000 minimum, and Business Automobile Liability of $1,000,000 per occurrence. Additionally, contractors are required to maintain signed timesheets for all invoiced staff and records justifying all charges for a minimum of three years after grant completion, with the County retaining access to all records for inspection, reproduction, and audit purposes. The RFP does not specify a total budget or award value range; pricing will be determined based on submitted hourly rate proposals and actual labor utilization over the contract period.