Uninterruptible Power System (UPS) Maintenance and Repair

The County of Orange, OC Public Works is issuing a competitive Invitation for Bid for Uninterruptible Power System (UPS) Maintenance and Repair services across five county facilities in Santa Ana, California: Sheriff Forensic, OC Public Works/OC Facilities Maintenance, Data Center, Registrar of Voters, and County Administration South. The scope of work encompasses preventative maintenance visits (three annually for standard systems and quarterly for Liebert equipment), routine inspections, battery maintenance, infrared thermographic scanning, and 24/7 emergency response capability for multiple UPS equipment models including Riello MHT-250-UL-P (250 KVA), MGE (10 KVA), Vertiv EXM208V 120, and Liebert NX and Signature R Series systems. The selected contractor must employ factory-trained technicians, provide all necessary labor, materials, tools, and equipment, obtain required permits and licenses, comply with California prevailing wage requirements, and maintain comprehensive insurance coverage including General Liability ($1,000,000 minimum), Automobile Liability ($1,000,000), and Workers' Compensation at statutory limits. All bids must be submitted electronically through the County's eProcurement Portal by March 2, 2026 at 2:00 PM, with clarification requests due by February 16, 2026 at 2:00 PM. The contract will be awarded to the lowest responsive, responsible bidder based on firm fixed pricing for the entire five-year contract term commencing June 9, 2026, with no automatic renewal unless approved by the County Board of Supervisors.

The County offers a five percent preference deduction (maximum $100,000) for certified Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) bidders, making these designations available set-asides for qualified respondents. No incumbent vendor or current contractor information is identified in the solicitation documents. The contractor must integrate with existing UPS infrastructure across multiple facility types and comply with original equipment manufacturer specifications and standards for all service delivery. All personnel must pass background checks and security screening to access County facilities. The contract is structured as a firm fixed-fee agreement with an aggregate not-to-exceed amount of $400,000 for the entire five-year term, with specific pricing for maintenance visits, inspections, emergency services at various rates (straight time, overtime, weekend, and holiday), and infrared thermographic scanning to be provided by bidders and approved by the County prior to award. Within seven days of award notification, the successful bidder must submit insurance certificates, W-9 forms, and proof of a valid D-U-N-S number, as well as execute both a Performance Bond and Labor and Material Payment Bond as required by the County.