Uninterruptible Power System Preventive Maintenance

Northside Independent School District (NISD) has issued Request for Proposal (RFP) 2025-148 for Uninterruptible Power System Preventive Maintenance, seeking a qualified vendor to provide comprehensive maintenance services for UPS systems and sealed VRLA batteries located at the Kelly Smith Technology Center in San Antonio, Texas. The procurement requires semi-annual and annual preventive maintenance inspections, battery inspections, and corrective maintenance for specific equipment including Liebert 300KVA UPS systems, battery cabinets, and static transfer switches. The contract will be valid for one year following Board of Trustees approval, with options to renew for three additional one-year periods. Proposals are due on December 11, 2025 at 11:00 AM (CT), with the district employing a best value evaluation methodology. Evaluation criteria include pricing (30%), service quality (15%), meeting district needs (20%), vendor reputation (5%), past relationship (5%), impact on historically underutilized businesses (5%), total long-term cost (10%), and additional value-added incentives (10%).

The procurement does not explicitly specify set-aside designations, but it does emphasize impact on historically underutilized businesses as part of the evaluation criteria. The RFP replaces the existing Bid 2022-048 for Uninterruptible Power System Preventive Maintenance, which expires on 2/28/2026, and requires all current vendors to respond to maintain business opportunities with the district. Vendors must submit comprehensive documentation including company information, pricing sheets, insurance certificates, and compliance forms. While specific award values are not disclosed, the district reserves the right to award to a single vendor, multiple suppliers, or by line item based on the most advantageous proposal. All purchases remain contingent upon fund availability, and the procurement is specifically focused on maintenance services for critical power infrastructure at the Kelly Smith Technology Center in Bexar County, Texas.