Uninterruptible Power Supply (UPS) System Services

Sarasota County is seeking a qualified supplier through Invitation for Bids (IFB) #252673FB to provide comprehensive Uninterruptible Power Supply (UPS) System Services across county locations. The procurement targets a three-year contract for complete system maintenance and repair services, which will include semi-annual preventative maintenance inspections, diagnostics, battery maintenance, and replacement of worn or defective parts. Bidders must demonstrate verifiable commercial, industrial, or governmental references for UPS system services within the past seven years, with a minimum of two references covering preventative maintenance, repairs, and installation. The solicitation requires detailed pricing submissions through an Excel pricing table, with services to be performed on a time and materials basis using predetermined rates. Evaluation will focus on bidders' qualifications, technical capabilities, and pricing structure. The bid is due on February 20, 2025, with the procurement documents released on January 14, 2025, allowing potential vendors sufficient time to prepare comprehensive responses.

The solicitation does not indicate specific set-aside designations or restrictions for disadvantaged enterprises. Local and American business preferences will not apply due to grant funding requirements. The contractor will be responsible for providing all necessary personnel, equipment, and insurance, including workers' compensation, commercial general liability, and business automobile liability coverage. While specific budget ranges are not explicitly stated, the county reserves the right to add or remove service locations and may authorize an initial contract for potentially greater amounts than initially submitted. The procurement appears to be structured as an open competitive bid, seeking the most qualified vendor to provide flexible and comprehensive UPS system maintenance services. The county anticipates a contract that will ensure reliable power system maintenance across its various facilities, with the ability to adapt service requirements as needed.