Uninterruptible power supply (UPS), purchase and delivery of

Palm Beach County's Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) 555508-SS on February 13, 2020, for the purchase and delivery of Uninterruptible Power Supply (UPS) units to support electronic fire/security alarm systems, audio systems, and radio systems in County buildings. The specific procurement consists of three (3) rack-mountable 1.5 KVA UPS units and fifteen (15) shelf-mountable 1.5 KVA UPS units. All units must meet stringent technical specifications including a minimum 1.5 KVA rating, complete batteries, 120 volts AC at 60Hz input/output capability, seven-minute minimum backup time under full load, six-hour maximum recharge rate, four-millisecond maximum transfer time, self-test feature, surge and spike protection, RFI/RMI line noise filtering, two-year minimum warranty, and power-on and battery replacement indicators. All equipment must be new, of current manufacture, and include factory warranties effective upon delivery and acceptance. Quotations were due by February 27, 2020, at 4:00 P.M. local time via fax or email, with all deliveries required within fifteen (15) calendar days of purchase order receipt unless an alternative delivery date was approved in writing. Pricing must be firm and fixed with a maximum of two decimal points. Bidders must submit descriptive literature with matching product names and model numbers, and samples could be requested post-submission to verify compliance.

The successful bidder will be awarded a term contract for twelve (12) months with the option to renew for four (4) additional twelve-month periods, subject to mutual written agreement and Board appropriation of funds. A 5% local preference is available to businesses with a permanent place of business in Palm Beach County established prior to RFQ issuance, with preference documentation required at the time of submission. Bidders must be registered in Palm Beach County's Vendor Self Service (VSS) system prior to contract finalization, and all subcontractors must also be registered. The F.O.B. point is destination, with the vendor responsible for all transportation charges, liability, and risk in transit. Payment will be made by the County upon receipt, acceptance, and proper invoicing, with the Florida Prompt Payment Act applicable. No specific incumbent vendors, budget ranges, or award values were disclosed in the procurement documents.