Uninterruptible Power Supply (20x)

The State of Maine Department of Defense, Veterans and Emergency Management, Military Bureau, on behalf of the Office of Information Technology, is issuing a Request for Quotations (RFQ) to procure 20 uninterruptible power supply (UPS) units. The specified equipment must feature a 1950VA/1950W power rating at 120V, line-interactive sine wave technology, seven outlets, a 2U rack/tower form factor, network card capability, an LCD monitor, extended run functionality, USB and DB9 connectivity, and Energy Star V2.0 certification. Each unit must include a minimum three-year warranty. The State intends to award a single purchase order to one vendor for all 20 units based on best value criteria, with price serving as the primary evaluation factor once specifications are met. Quotations must be submitted through the State of Maine's Advantage Vendor Self Service (VSS) system no later than 4:00 p.m. Eastern Standard Time on January 28, 2026, with required delivery before March 16, 2026. Bidders may submit equivalent items if accompanied by supporting documentation proving equivalency and subject to final approval by the requesting Department. All submissions must include a Bid Cover Page, Responsible Bidder Certification, detailed itemized quote on company letterhead, product data and information sheets, warranty information, and a completed Cost Response Sheet specifying unit cost, shipping/delivery cost, and total proposed cost.

The procurement does not specify any set-aside designations or restrictions limiting participation to particular types of organizations, indicating that eligible vendors of any classification may respond. Delivery terms are FOB Destination, requiring bidders to include all shipping charges within their bid price with delivery to Augusta, Maine; the State assumes no responsibility for goods until receipt at the delivery location. No taxes should be included in pricing, as the State is tax-exempt and will provide exemption certificates upon contract finalization. The quotation submission must remain firm for 180 days from the bid opening date, and the procurement process does not include a best and final offer phase. No specific budget range or award value is disclosed in the solicitation documents. No incumbent vendors, existing contractors, or integration requirements with current infrastructure or technology are identified in this procurement.