Uniforms, guard / security, purchase of, term contract

Palm Beach County, Florida, through its Board of County Commissioners Purchasing Department, is seeking quotations for a term contract to purchase security guard and security technician uniforms and accessories. The procurement encompasses seven line items including men's and women's cargo pants, tactical belts, security windbreaker jackets, polo shirts, and hats in various sizes, with estimated annual quantities ranging from 20 to 40 units per item. Vendors must provide firm fixed unit prices on the designated response forms, with pricing remaining constant throughout the initial contract term and any renewal periods. The County will award the contract on an all-or-none basis to the lowest responsive and responsible quoter. Required services include simple alterations and hemming at no additional charge, as well as patch sewing at no additional charge, with embroidery services available at $0.15 per letter and $6.75 per logo, and screen printing services at rates of $2.30 for upper small chest print, $4.00 for one-side full print, and $6.00 for two-side full print. Delivery requirements mandate thirty calendar days for items requiring patches and twenty-one calendar days for items not requiring patches. All quotations must be submitted to the Palm Beach County Purchasing Department by 4:00 p.m. local time on February 10, 2022.

The contract includes provisions for Small/Minority/Women-Owned Business Enterprise (S/M/WBE) preference and local preference designations, with qualified vendors maintaining a permanent place of business in Palm Beach County eligible for a 5% local preference adjustment. Vendors seeking preference in case of tied bids must provide drug-free workplace certification and comply with commercial non-discrimination requirements. All prospective vendors must be registered in the County's Vendor Self Service system and submit S/M/WBE documentation if applicable. The initial contract term is twelve months or until the estimated amount is expended at the County's discretion, with options to renew for four additional twelve-month periods upon mutual written agreement and subject to Board appropriation of funds. The County maintains no minimum order requirements and is exempt from federal and state taxes, with payment rendered only upon satisfactory receipt and acceptance of delivered items. No specific budget range or award value is explicitly stated in the solicitation documents.