Uniforms and Accessories for Sheriff's Personnel

The County of Orange, California, Sheriff-Coroner Department is soliciting competitive bids for uniforms and accessories to support law enforcement personnel through Invitation for Bids (IFB #060-3032003). The procurement encompasses approximately 400 distinct line items including jackets, pants, shirts, boots, raingear, hats, and accessories from manufacturers such as 5.11 Tactical, First Tactical, Flying Cross, and Belleville, along with related services including embroidery, silk screening, alterations, and name taping. Qualified vendors must maintain a physical storefront location within ten miles of the Sheriff's headquarters at 550 N. Flower Street, Santa Ana, California, with minimum inventory storage capacity of 300 units of high-demand uniforms, employ an onsite seamstress/tailor for alterations, and implement a web-based ordering system with employee tracking and inventory management capabilities. The contractor must complete all uniform fitting, alterations, and tailoring services in-house and fulfill orders within seven business days of receipt, with a dedicated project manager available during standard business hours with a two-hour response time guarantee. The contract term is three years effective July 1, 2026, with options for two additional one-year renewal periods, and pricing must remain firm throughout the initial contract term with no price increases permitted without documented proof of cost increases and minimum 30-day advance notice with County approval. Bids are due by April 28, 2026, at 4:00 p.m. through the County's eProcurement Portal, with a bid validity period of 365 days, and all bids must be submitted electronically through the online procurement system only.

Orange County offers Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) preference programs providing a five percent bid price deduction for evaluation purposes, with an eight percent preference available for businesses certified as both OCLSB and DVBE. The contract requires successful bidders to maintain workers' compensation insurance with minimum coverage of $1,000,000 general liability and statutory workers' compensation limits, execute a Faithful Performance Bond and Labor and Material Payment Bond with county approval, and provide certificates of insurance and current W-9 forms within seven days of award notification. Out-of-state vendors must establish a storage facility within thirty miles of headquarters to be eligible for consideration. The solicitation documents do not identify an incumbent vendor or specify total contract award amounts, as these details are marked as "to be determined." Award will be based on the lowest responsive, responsible bid meeting all stated requirements, with the successful contractor required to execute the contract within seven days of notification and comply with all federal and state regulations including nondiscrimination requirements and record maintenance for audit purposes for three years post-completion.