Uniform Pant - Contract

The State of Maine is requesting quotes for uniform pants under RQS-514, with quotes due October 7, 2009. A mandatory 1% anti-sweatshop fee applies to the total contract amount, payable within 30 days of purchase order execution or within 30 days of each calendar quarter for term contracts. All bidders must submit a notarized Code of Conduct Affidavit certifying that the bidder and its suppliers at the point of assembly comply with applicable workplace laws, safety standards, and human rights obligations, including prohibitions on forced labor, child labor, and wage/discrimination violations — the affidavit must be faxed to Sue Garcia at 207-287-6578 by the bid opening date.

The solicitation is for Fechheimer–Vertx 1000 Series pants in O.D. Green or approved equivalent. The initial order is approximately 252 pairs, with actual quantities determined by Department of Conservation/Forest Service orders during the contract term. The contract runs immediately through October 31, 2010, with an initial one-year term and two optional one-year renewals.

Delivery of all items, including special sizes, must be completed within 12 weeks of order receipt. The contractor is responsible for inspection before shipment and must repair or replace defective items at no cost to the state. Pricing must be submitted as net costs with all transportation charges prepaid, FOB destination, and prices must remain firm for the entire contract duration. The State of Maine Procurement Card is an acceptable payment method with no surcharges permitted. The Division of Purchases reserves the right to cancel the contract with 30 days' written notice or immediately for non-conformance with contract terms.