Uniform Laundry and Dry Cleaning Services

The City of Edinburg, Texas, located in Hidalgo County, has issued Request for Bids (RFB) #2024-09 for Uniform Laundry and Dry Cleaning Services to support the Edinburg Fire Department. The procurement seeks a qualified vendor to provide professional laundry and dry cleaning services for approximately 400 uniform pieces per month, with service delivery occurring three times weekly. Specific deliverables include cleaning and processing seven types of uniform items: short-sleeve shirts, long-sleeve shirts, pants, polo shirts, jackets, and specialized Honor Guard uniforms manufactured from polyester and cotton blends. Bidders must submit unit pricing for each uniform type and demonstrate compliance with multiple regulatory requirements, including state legislative compliance verifications (Senate Bills 13 and 19, House Bill 89), insurance certificates, and disclosure forms addressing litigation, conflict of interest, and general business qualifications. The City reserves the right to award multiple vendor contracts and will evaluate bids based on pricing, vendor qualifications, and compliance with contractual requirements. Questions regarding the solicitation were due by March 1, 2024, and sealed bids were due electronically or in-person by 3:00 p.m. on March 12, 2024, with public opening of bids scheduled at City Hall's Community Room. The underlying service agreement establishes a six-month contract term with payment on net thirty (30) day terms, comprehensive insurance requirements across multiple liability categories, and professional service standards compliance.

The City of Edinburg has established a local vendor preference designation, offering preference to vendors whose principal place of business is located within the City of Edinburg and whose bid price is within 5% of the lowest bid received, thereby creating a potential competitive advantage for local service providers. A bidders list identifying four local dry cleaning businesses—A-1 Dry Cleaners, $1.50 Cleaners, ECO Cleaners, and D&M Cleaners—all located in the Edinburg and McAllen, Texas area, suggests existing regional infrastructure capable of servicing this requirement. The procurement does not identify any incumbent contractors or specific set-aside designations for disadvantaged enterprises, though state-mandated legislative compliance verifications are required. The City's electronic bidding system utilizes advanced encryption technology (SSL and AES) to ensure bid security and integrity in accordance with Texas Local Government Code Section 252.0415, with procurement responsibility assigned to the Purchasing Manager for bids valued above $30,000. No specific budget range or award value has been disclosed in the available solicitation documents, though the monthly service volume of approximately 400 uniform pieces processed three times weekly will inform the contract value.