Uniform Apparel

The Commonwealth of Kentucky Finance and Administration Cabinet, Office of Procurement Services, is issuing Request for Bid (RFB) 758 2600000109 on behalf of all state agencies to establish master agreements for the supply of uniform apparel and accessories across seven categories: Category A (Uniform Apparel & Accessories), Category B (Tactical Uniforms & Accessories), Category C (Law Enforcement Uniform Apparel), Category D (Flame Resistant Apparel), Category E (Hi-Visibility Apparel), Category F (Rain Gear), and Category G (Performance Hunting Gear). Vendors may bid on one or more categories but must provide pricing for all items within each selected category to be considered for award. The bid sheet specifies multiple brand options including Carhartt, Red Kap, 5.11 Tactical, Spiewak, Bulwark, and KUIU, with quantities varying significantly by category and brand. The solicitation was released October 23, 2025, with written vendor questions due October 29, 2025 at 11:00 AM ET and Commonwealth responses issued October 31, 2025; the bid closing date was extended to November 18, 2025 at 1:30 PM ET due to vendor self-service system technical issues, with electronic submission required through the Kentucky eProcurement system. The initial contract period runs December 1, 2025 through November 30, 2026, with optional renewal for six additional one-year periods subject to written approval and potential renegotiation of terms. Evaluation will be based on best value using measurable criteria allocating 90 points for price per category, 10 points for delivery time in days, 5 points for embroidery and sewing costs, and 5 points for minimum order fees, totaling 110 possible points per category, with the Commonwealth intending to award multiple contracts per category.

The Commonwealth will apply reciprocal preference to Kentucky resident bidders against nonresident bidders from states providing preference to their own residents, and qualified bidders including Kentucky Correctional Industries receive an additional 20 percent preference, while nonprofit organizations serving individuals with disabilities receive a 15 percent preference. Current incumbent contractors holding uniform contracts include Siegel's Uniforms, UniFirst, and Gall's. Vendors must register in the Commonwealth's Vendor Self Service System at https://vss.ky.gov at least 24-48 hours prior to bid submission, comply with Kentucky tax registration requirements, and maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate if making in-person deliveries. All pricing must incorporate freight and delivery charges on an F.O.B. Destination Freight Prepaid and Allowed basis, with vendors entering $0.01 in the electronic unit price field while actual pricing appears on the bid sheet; vendors may establish minimum order requirements and associated fees. Successful contractors will be subject to a quarterly administrative fee equal to 1.0 percent of net sales paid to the Office of Procurement Services, with prices remaining firm for the first twelve months and any subsequent increases requiring written justification based on industry-wide price changes. No specific budget or award value is disclosed in the solicitation documents.