Uniform and Lab Coat Rental and Laundry Service

Hudson Valley Community College (HVCC) in Troy, New York is seeking bids for a comprehensive uniform and lab coat rental and laundry service contract covering its facilities and health sciences departments. The procurement solicits proposals for a three-year contract period from September 1, 2025, through August 31, 2028, with options for two additional one-year renewals. The service requires providing and maintaining approximately 68 facilities employee uniforms (11 short-sleeved shirts and 11 pants per employee, with 10 employees needing flame-resistant clothing) and 228 lab coats in various sizes and configurations. Vendors must provide uniform samples, maintain garment lockers at no additional cost, perform weekly inspections and repairs, and replace worn uniforms without charge. The bid requires detailed uniform specifications including fabric composition, fit, and design requirements, with proposals due by 2:00 pm on August 29, 2025, through the Bonfire portal or by mail to the college's procurement office.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged enterprises, though the bid documents emphasize equal opportunity and non-discrimination principles. Bidders must submit three professional references, complete a service and supply agreement, and provide comprehensive pricing for each contract year. The college reserves the right to terminate the service without penalty if unsatisfied with performance. While specific budget ranges are not explicitly stated, the bid includes detailed pricing structures for uniform rental, laundering, replacement, and supplementary items like dust mops and shop rags. Vendors must provide a signed Non-Collusive Bidding Certification and demonstrate compliance with state and federal labor laws, with a preference indicated for New York State residents in employment. Additional requirements include providing a Certificate of Insurance with comprehensive liability coverage, including $1,000,000 per occurrence and $2,000,000 aggregate commercial general liability limits.