Underground Utility Locating and Marking Services

Rivanna Water & Sewer Authority is requesting bids for underground utility locating and marking services across its raw and treated drinking water and sewer infrastructure in Albemarle County and the City of Charlottesville, Virginia, with sealed bids due August 27, 2026 at 3:00 p.m. EST. The RWSA receives approximately 1,000 locate request notices monthly, with field location required for roughly 200 requests per month.

Bidders must have a minimum of five years of experience providing underground locating and marking services in Virginia and must comply with all Virginia Underground Utility Damage Prevention Act requirements and Virginia811 standards. The contract locator must provide all resources, including field equipment, office facilities with communication devices, and administrative support, at its own expense and must maintain commercial general liability insurance of $2,000,000 general aggregate and business auto liability of $1,000,000 combined single limits.

Pricing is structured as a fixed-price contract for the initial 12-month term with three bid line items: Standard VA811 Locate & Code Tickets (200 per month at a unit price), Emergency VA811 Locate & Code Tickets (2 per month at a unit price), and Standby Protection/Observation services (60 hours per month at an hourly rate). The contract term is 12 months with up to four optional 12-month renewal terms upon mutual agreement. Each renewal term is subject to a price adjustment not to exceed three percent based on the September Consumer Price Index for All Urban Consumers. The RWSA intends to award the contract to the lowest responsive and responsible bidder.

A non-mandatory online pre-bid meeting is scheduled for August 12, 2026 at 11:00 a.m. EST. Questions are due August 19, 2026.