Unbleached Opened Width Knit (Flat) Thermal-Tabor City Sewing Plant

The North Carolina Department of Adult Correction (NCDAC) is issuing an Invitation for Bid (IFB) for the procurement of Unbleached Open Width Knit (Flat) Thermal Fabric to support the Tabor City Sewing Plant's Correction Enterprises operations. The solicitation seeks fabric supplies on an as-needed basis with estimated annual quantities of 35,000 yards. The required fabric specifications include natural color, thermal unbleached open width knit rashel fabric composed of 50% cotton and 50% polyester, with a minimum 62-inch width (60 inches cuttable), 5.0 ounces per square yard (±5%), and 25% stretch capability; fabric must be first-quality only and comply with the Flammability Fabrics Act (CS-191-53) with wash fastness ratings of Shade Change 4.0 and Staining 4.0. Vendors must submit samples of a minimum 2 yards prior to bid opening, and delivery is required FOB Destination to the Tabor City Sewing Plant within 30 consecutive calendar days of purchase order receipt in 50-75 yard rolls on pallets. The IFB was issued on February 9, 2026, with written questions due by February 17, 2026 at 10:00 AM, state responses provided on February 19, 2026 at 1:00 PM, and bid opening scheduled for March 4, 2026 at 2:00 PM via Microsoft Teams. Award will be made to the responsive bid offering the lowest price while meeting all specifications, subject to evaluation of vendor financial stability, customer references, past performance, and HUB participation plans. Vendors must provide three customer references, certification of financial condition, proof of manufacturer authorization, and a signed copy of the Department's Alcohol/Drug-Free Workplace Policy. The resulting contract will have an initial term of three years, with prices remaining firm for 180 days from the contract's effective date.

Vendors must be North Carolina registered in good standing and provide their eVP (Electronic Vendor Portal) number along with proof of North Carolina Secretary of State registration within 10 business days of award notification. There is a domestic origin preference requirement for the fabric. The solicitation encourages HUB (Historically Underutilized Business) participation, though no set-aside designations or incumbent vendors are specified in the IFB. Bidding will occur through the Ariba Network Sourcing Tool, with late bids automatically disqualified regardless of cause. No guaranteed minimum or maximum purchase quantity is specified in the contract. While no specific award value or budget range is listed, the estimated annual requirement of 35,000 yards provides a baseline for vendor pricing considerations. Invoices cannot be paid until goods are inspected and accepted by the State.