Umbrellas, manhole utility, purchase & delivery, term contract

Palm Beach County, Florida issued a Request for Quotation (RFQ) for the purchase and delivery of manhole utility umbrellas under a twelve-month term contract with four optional renewal periods. The procurement sought 200 units of Allegro Deluxe Model #9403 umbrellas or equivalent products meeting specific salient characteristics, including a two-piece metal pole with pointed end, steel ribs with a minimum 25-degree tilt function, an open diameter between 84 and 96 inches, a heavy-duty yellow vinyl canopy, and an overall height between 90 and 100 inches. The County required firm, fixed pricing for all items, with all unit prices expressed to two decimal places and pricing remaining firm for ninety days from the opening date and throughout all contract terms. Delivery must occur within twenty-one calendar days of receipt of a term contract delivery order, with F.O.B. point at destination, and the County will order on an as-needed basis throughout the contract period. Vendors were required to respond to all items to be considered responsive, and all responses were due by March 31, 2020, at 4:00 p.m. Eastern Time via fax or email. The successful vendor must furnish a factory or manufacturer warranty against defects in materials and workmanship, effective upon delivery and acceptance, with payment made after goods are received, inspected, and accepted by the County.

The procurement is subject to Palm Beach County's Small/Minority/Women-Owned Business Enterprise (S/M/WBE) program, which establishes vendor participation goals and provides local preference ordinances that may offer up to 5 percent price adjustments for certified Palm Beach County local or Glades businesses. All vendors must be registered in the County's Vendor Self Service system, and all subcontractors must also maintain current registration in this system. The RFQ does not identify any incumbent vendors or current contractors, nor does it reference specific existing infrastructure or technology requiring integration. The contract is subject to annual appropriation of funds by the Board of County Commissioners, and the RFQ does not specify an overall budget range or maximum award value. Payment will be made to vendors after invoices are submitted to the Palm Beach County Finance Department, with the purchase order number required on all documentation.