Umbrella covers/tops (fabric part only), outdoor

Palm Beach County's Purchasing Department issued a Request for Quotation (RFQ) for the procurement of umbrella covers for the Parks and Recreation, Aquatics Division, with quotations due by February 20, 2018 at 4:00 p.m. Palm Beach County local time. The County seeks four 12-foot diameter umbrella covers and seven 20-foot diameter umbrella covers to replace worn-out covers at five county waterpark and pool facilities: Calypso Bay, Coconut Cove Waterparks, Aqua Crest, North County, and Lake Lytal Pools. The specified product is Anchor Industries, Inc. Funbrella Classic Top fabric covers, or an equal product meeting the stated specifications of cloth-like, woven acrylic fabric that is easy-care, fade-resistant, and available in colors to be selected at the time of order. Delivery must be completed within thirty calendar days after purchase order receipt to the Parks and Recreation Warehouse at 2700 Sixth Avenue South, Lake Worth, Florida 33461, with installation to be performed by County staff. Vendors must submit quotations as single fixed unit prices for each item without escalation clauses, and pricing must remain firm for ninety days from the opening date. The County will award the contract to the lowest responsive and responsible bidder on an all-or-none basis, and vendors offering non-Anchor Industries products must submit manufacturer cut sheets and descriptive literature demonstrating specification compliance, along with a factory or manufacturer warranty against defects in materials and workmanship effective upon delivery and acceptance.

Small Business Enterprise (SBE) certified vendors may receive contract preference if their bids are within ten percent of the lowest responsive bid, and local preference discounts of five percent are available for vendors with permanent business locations in Palm Beach County or the Glades, provided they submit proper certification and a valid Business Tax Receipt. No incumbent vendors or existing contractors were identified in the procurement documents. The County is exempt from federal and state taxes, and vendors should note that payment will be made upon receipt, acceptance, and proper invoicing of goods, with the purchase order issued prior to any delivery. Quotations may be submitted via fax or email to buyer Albert Wong. While no specific budget range was disclosed in the RFQ, the procurement involves replacement of eleven total umbrella covers across multiple county facilities, suggesting a moderate contract value.