Ultra High-Purity Gas Valves (UW-MAD) [18-0028]

The University of Wisconsin-Madison's Purchasing Services is soliciting bids for ultra high-purity gas valves on behalf of the UW Physical Science Laboratory, specifically for the Lux Zeplin Dark Matter Project located at the Sanford Underground Research Facility in South Dakota. The Request for Bid (RFB) 18-0028 seeks pricing for 16 line items comprising catalog valves and custom valve assemblies, with quantities ranging from 1 to 23 units per item. Bidders must provide firm pricing valid for 60 days, with desired delivery as soon as possible after order receipt. Mandatory bidder qualifications include being in business providing ultra high-purity gas valves for at least five years, being manufacturer-authorized, and able to provide three client references. Key evaluation criteria include lowest net unit price per line item, delivery timeliness, and overall best interest to the University. Critical dates include written questions due by November 22, 2017, and final bids due November 30, 2017, at 2:00 p.m. CST. Delivery will be FOB Destination to 3725 Schneider Drive, Stoughton, Wisconsin 53589.

The University offers potential supplier diversity preferences for certified Minority Business Enterprises (MBE) and Disabled Veteran-Owned Businesses (DVB) submitting qualified bids within 5 percent of the apparent low bid. Bidders must certify they are not debarred from federal contracts and must include FOB Destination delivery charges, packing, freight, and insurance in their pricing. The procurement incorporates standard terms and conditions with applicable federal rules, including FAR and DFARS clauses for contracts involving federal funding. While the University qualifies for governmental and educational discounts, the estimated quantities in the Itemized Bid List are for bidding purposes only, with no guarantee of purchasing specific quantities or dollar amounts. The University reserves the right to require post-bid oral presentations, product demonstrations, or site visits at its discretion. Payment terms are set at Net 30 days upon acceptance of goods, and the resulting contract is solely for the purchase of goods with all delivery risks and charges borne by the contractor.