UIFB 26-JYF-242 Classroom AV Equipment

The Jamestown-Yorktown Foundation, an agency of the Commonwealth of Virginia, has issued Unsealed Invitation for Bids (UIFB) 26-JYF-242 for the procurement of replacement audio-visual equipment for the American Revolution Museum at Yorktown (ARMY) classroom space located in Surry County. This solicitation seeks a single responsive and responsible bidder to furnish and install comprehensive AV systems consisting of five distinct lots: QSC Q-SYS audio processing equipment (two Core 24f units and video interface components), Draper motorized projection screens in two sizes (184-inch and 161-inch with TecVision gray surfaces), QSC touchscreen controllers (five TSC-70-G3 units), a Dante license for audio networking, one 86-inch Planar touchscreen monitor, and approximately forty hours of professional installation labor. All equipment must be delivered to 200 Water Street, Yorktown, Virginia 23690, no later than May 11, 2026. Electronic bids must be submitted through the eVA portal by May 1, 2026, at 2:00 PM ET. The bid price shall be inclusive of all shipping, delivery, handling, labor, and installation charges on an FOB Destination basis, with the contractor bearing all freight costs and risk of loss. Required qualifications include a minimum three-year manufacturer's warranty, provision of manufacturer specifications and technical documentation, and maintenance of a Certificate of Insurance with General Liability coverage of at least $1,000,000, Auto Liability of at least $1,000,000, and Workers Compensation of at least $500,000 prior to work commencement.

This solicitation is designated as a Small Business Priority Set-Aside with award preference given to DSBSD-certified micro and small businesses when bids are received at or below specified thresholds and are deemed fair and reasonable by the agency. No incumbent vendor or existing contractor information is referenced in the solicitation materials. Award will be made on a lot basis to the lowest responsive and responsible bidder, with payment processed according to the Virginia Prompt Payment Act following invoice submission and acceptance. The eVA vendor transaction fee is capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses. While specific budget ranges are not provided in the solicitation documents, the comprehensive nature of the procurement—encompassing high-end audio processing systems, large-format projection screens, touchscreen displays, and professional installation services—indicates a substantial contract value. Bidders must extend any available educational or promotional pricing throughout the contract term and ensure compatibility with the specified QSC, Draper, and Planar equipment brands to maintain system integration and performance standards.