UIFB 26-425-238 Leased Scooters

The Jamestown-Yorktown Foundation, operating on behalf of James City County and York County in Virginia, has issued an Unsealed Invitation for Bids (UIFB 26-425-238) to procure leased mobility scooters for visitor use at Jamestown Settlement and the American Revolution Museum at Yorktown. The solicitation seeks qualified vendors to provide approximately 85 Pride Victory 10 scooters (or equivalent models meeting specified technical requirements) on an annual lease basis, with monthly quantities ranging from 3 units during low-traffic periods (January-February 2027) to 9 units during peak seasons (March-April 2027). The contractor's scope of work encompasses delivery, preventative and corrective maintenance, repairs, replacement parts, batteries, and ongoing service support, with all scooters required to be fully assembled, charged, and operational by June 1, 2026. The contract period runs from June 1, 2026, through May 31, 2027, and bids must be submitted electronically via eVA by April 23, 2026, at 2:00 PM ET, with award going to the lowest responsive and responsible bidder based on total sum pricing. Key qualifications include maintaining a physical business location or service support capability within the Williamsburg, Hampton Roads, or Richmond, Virginia regions to ensure timely delivery and maintenance response, obtaining a Certificate of Insurance with minimum coverage of $1,000,000 general liability, $1,000,000 auto liability, and $500,000 workers' compensation, and coordinating all deliveries and service work with Agency personnel at least 48 hours in advance. The contractor bears all responsibility for replacing defective or unsafe scooters at no additional cost to the Agency.

This procurement includes a small business priority set-aside, with preference granted to DSBSD-certified micro or small businesses if their bids are determined to be fair and reasonable. No incumbent vendors or current contractors are referenced in the solicitation materials. The solicitation does not specify an estimated award value or budget range; instead, pricing is to be submitted on an annual lease basis per scooter for each location, with the contractor responsible for all associated costs. All bids must be submitted on the official state form through eVA; bids submitted via email, mail, or fax will not be accepted. The Agency reserves the right to adjust the distribution of scooters between the two museum locations based on operational needs and will ensure that only authorized visitors operate the leased equipment.