UIFB 160801 Signs-New Annex

The Commonwealth of Virginia Department of Transportation (VDOT) Hampton Roads District is soliciting bids through Unsealed Invitation for Bids (UIFB #160801) for the furnishing and installation of interior and exterior signage using laser engraving processes at the VDOT Annex located at 155 Industrial Drive, Northgate Commerce Park, Suffolk, Virginia. The project deliverables include approximately 189 interior signs of various types such as workstation hang-ons, demountable office signs, informational signs with braille, restroom signs, directory signs, evacuation plans, and ceiling-suspended department signs, along with approximately 7 exterior signs including gate signage, building front signage, building directories, and lot directories. All interior signage must comply with ADA requirements and include specifications such as minimum 1/8" thickness baseplates, laser-engraved raised text, clear acrylic inserts where required, and clear raster braille; exterior signage must be fabricated from .080 aluminum or aluminum composite satin material with UV-resistant lettering. The contract term runs from the date of award through June 30, 2026 (nonrenewable). The solicitation closing date and time is 5:00 PM EDT on March 26, 2026, with questions due by 3:00 PM EDT on March 25, 2026; no pre-bid conference will be held. Bids must be submitted electronically through eVA, and the bid price must include all product costs, freight, installation charges, and design/management fees with no extra charges permitted. Award will be made on a total sum basis to the lowest responsive and responsible bidder.

This solicitation is set aside for award priority to DSBSD-certified micro businesses and small businesses, including women-owned and minority-owned businesses with DSBSD small business certification, with certification status determined as of the bid due date. Award preference is given first to certified micro businesses if the bid is under $10,000 and deemed fair and reasonable, then to certified small businesses if the bid does not exceed $100,000 and deemed fair and reasonable, and finally to any responsive and responsible bidder if neither previous criterion is met. All vendor transaction fees apply at 1% of the order value, capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses. The contractor must maintain minimum insurance coverage including workers' compensation (statutory), employer's liability ($100,000), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), and automobile liability ($1,000,000 combined single limit if applicable). All bids must include complete product information and detailed descriptive literature, with failure to provide such documentation within 48 hours of request potentially resulting in the bid being deemed nonresponsive. Payment will be made within 30 days of invoice receipt and verification of satisfactory completion in accordance with the Virginia Prompt Payment Act.