UIFB 159402 - Flexible Post Delineators

The Virginia Department of Transportation (VDOT) Hampton Roads District has issued Invitation for Bids (IFB #159402) for the procurement of Flexible Post Delineators for the Hampton Roads Express Lanes Network. The solicitation specifically requires 1,400 Pexco FG336 White EFX posts and 1,400 Pexco FG300 HD White Bases, to be delivered to the VDOT Bowers Hill Facility in Chesapeake, VA within 60 days of contract award. Bid submissions are due by 5:00 PM EST on January 21, 2025, with all questions required to be submitted by January 16, 2025. The contract period is 60 days from the date of award, with no renewal options available. Bid prices must comprehensively include complete unit costs, delivery, and all incidental charges, and contractors must provide 24-hour advance delivery notification. Evaluation will focus on responsiveness and responsibility, with pricing being a critical factor in vendor selection.

The procurement is designated as a Small Business Set-Aside Award Priority specifically targeting businesses certified by the Virginia Department of Small Business and Supplier Diversity (DSBSD). Award mechanisms are tiered: contracts under $10,000 will be awarded to DSBSD-certified micro businesses, while contracts up to $100,000 will be awarded to DSBSD-certified small businesses. Vendor transaction fees will apply, with DSBSD-certified small businesses incurring a 1% fee capped at $500, and non-certified businesses incurring a 1% fee capped at $1,500. The Commonwealth reserves the right to place additional orders up to 100% of the original quantity within the first 60 days at the original unit price. Payment terms are net 30 days following receipt of a valid invoice and verification of satisfactory goods received. The solicitation covers jurisdictions including Greene County and Chatham Town, with a total anticipated procurement value reflective of the 2,800 total delineator and base units requested.