UIFB 159127 - Queue Detection Trailer

The Virginia Department of Transportation (VDOT) has issued an Invitation for Bids (IFB) for the procurement of a Hill and Smith Queue Detection Trailer, specifically targeting Isle of Wight County. The solicitation seeks a qualified vendor to furnish and deliver one queue detection trailer with precise specifications, to be delivered within 90 days of contract award. Bids must be submitted electronically through the Commonwealth's eVA procurement system by 3:00 PM EST on September 20, 2024, with no pre-bid conference scheduled. The evaluation will focus on selecting the lowest responsive and responsible bidder, with a comprehensive assessment of the submitted proposal. Key requirements include providing a firm, fixed unit price that encompasses all parts, transportation, and delivery costs, with freight to be delivered F.O.B. Destination to a VDOT Traffic Engineering location in Suffolk, Virginia. The trailer procurement will adhere to standard Commonwealth of Virginia contractual terms and conditions, and electronic procurement system participation is mandatory for all vendors.

The contract opportunity is specifically designated as a Small Business Set-Aside Award Priority, which significantly restricts bidder eligibility. Only Department of Small Business and Supplier Diversity (DSBSD)-certified micro and small businesses are eligible to compete, with additional constraints that the bid must not exceed $100,000 and be deemed fair and reasonable. The Notice of Award indicates that Traffic and Parking Control Co., Inc. has been selected as the contractor, with a contract term spanning from September 25, 2024 to December 25, 2024. While specific budget details are not explicitly outlined, the procurement is structured to provide opportunities for small businesses within the Commonwealth of Virginia. Vendor participation requires compliance with eVA electronic procurement system requirements, which will include associated transaction fees for any resulting orders. The solicitation emphasizes local economic development by prioritizing small business participation in this infrastructure-related procurement.