UGA Promotional Items Agency Contracts

The University of Georgia is issuing a Request for Quote (RFQ) for Promotional Items Agency Contracts, seeking multiple vendors to provide promotional merchandise for the university. The procurement is structured to award agency contracts based on vendors' proposed discounts submitted through a cost workbook. The university anticipates spending approximately $2.8 - $3 million annually on promotional items, with pricing requirements that include all applicable product costs, shipping charges (FOB Destination to Athens, GA), and adherence to specified bid specifications. Prospective bidders must submit all questions through the solicitation's Questions function and are prohibited from contacting university procurement representatives outside this designated communication channel. The RFQ is being conducted pursuant to the State Purchasing Act (Official Code of Georgia Annotated 50-5-50 et seq.), with a posted date of October 24, 2025, and a proposal due date of November 14, 2025. Evaluation criteria will focus on selecting the lowest, most responsive, and responsible suppliers meeting all specifications, with the university reserving the right to award contracts to one or multiple suppliers based on the state's best interests.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The University of Georgia will select vendors through a competitive bidding process that allows for single or multiple contract awards across product categories or services. The procurement allows flexibility for awarding all items to one or more suppliers, individual line items to separate suppliers, or product subcategories to different vendors. While specific vendor qualifications are not detailed, the contract will be established with an initial term defined on the Agency Contract Cover Sheet, with potential renewal options. The total procurement value ranges between $2.8 - $3 million annually, representing a significant opportunity for promotional item vendors to secure a contract with a major state university. The solicitation indicates the university seeks comprehensive promotional item solutions that can meet their diverse merchandising needs across multiple potential vendor partnerships.