UCOMM and Enrollment Mgmt. Printing and Fulfillment Serv.

Appalachian State University is requesting proposals for printing and fulfillment services to support University Communications and Enrollment Management, with proposals due September 2, 2026 at 2:00 PM ET and written questions due August 19, 2026.

The scope encompasses student recruitment and brand management materials including viewbooks, brochures, postcards, travel brochures, and admitted student packets, with quantities ranging from 500 to 100,000 units depending on product type. Services include four-color process printing, variable data printing, finishing options (saddle stitching, roll folding), mailing list certification, addressing, sorting, post office delivery, storage, and courier fees. A standard 12 business day production timeline applies from artwork receipt to delivery, with digital proofs required as standard and hardcopy proofs available upon request. Vendors must specify per-unit and per-project pricing inclusive of handling, shipping, fulfillment, and storage.

The ideal contract term is five years from final execution with the possibility of renewal through mutual written agreement. All deliveries must be FOB Destination to North Carolina locations with transportation costs included in proposal pricing.

Evaluation uses a "Best Value" methodology considering proposed cost, timeframes, specifications, vendor experience and reliability, and response time — factors beyond lowest price may apply. The University reserves the right to award to a single vendor or split awards among multiple vendors.

Vendors must demonstrate financial stability by submitting a Certification of Financial Condition and provide at least three customer references for similar services. The RFP emphasizes highest quality standards due to the critical nature of materials for student recruitment. Contract award date is to be determined.