U. S. Department of Housing and Urban Development PY26 Annual Action Plan Preparation for Small Entitlement Community

The City of Cheyenne, Wyoming is issuing Request for Letters of Proposal (RFLP #1-26) to procure professional consulting services for the preparation of the Program Year 2026 (PY26) Annual Action Plan for Community Development Block Grant (CDBG) funding. The procurement is being conducted on behalf of the City of Cheyenne as a small entitlement community under U.S. Department of Housing and Urban Development (HUD) regulations, specifically 24 CFR Part 91. The consultant will be responsible for developing a comprehensive annual action plan that ensures full regulatory compliance with HUD requirements while supporting the strategic allocation of CDBG funds. Key deliverables include managing regulatory compliance, coordinating public engagement through federally mandated hearings and citizen participation requirements, liaising with the Economic Resource Administrator and Community Development Manager, preparing a draft plan by March 31, 2026, facilitating a 30-day public comment period beginning April 3, 2026, conducting public hearings on April 27 and May 5, 2026, obtaining final City Council adoption by May 11, 2026, and submitting the final plan to HUD by May 15, 2026. The consultant must also prepare final technical submissions to HUD via the Integrated Disbursement and Information System (IDIS). Qualified proposers must demonstrate technical expertise and experience, project understanding and approach, schedule reliability, key personnel qualifications, and strong references and past performance. Proposals must be submitted electronically through the City's eProcurement Portal by 3:00 p.m. on February 20, 2026, in two separate PDF documents: a technical letter of proposal and a price proposal. The deadline for questions is 5:00 p.m. on February 13, 2026, with an Addendum Response issued by February 17, 2026. Selection will utilize a weighted scoring methodology with evaluation criteria including Technical Expertise & Experience (30%), Project Understanding & Approach (20%), Schedule & Reliability (20%), Key Personnel Qualifications (15%), and References & Past Performance (15%).

The Request for Letters of Proposal does not specify any set-aside designations, disadvantaged enterprise requirements, or restrictions limiting the types of organizations that may respond. There are no listed incumbent vendors or current contractors referenced in the documentation. Proposers must have an active Sam.gov registration at the time of proposal submission and must acknowledge receipt of any addenda issued by the City, with failure to do so resulting in proposal rejection. The proposal shelf life must remain valid for at least 120 days. All proposers are required to submit fixed-fee cost proposals with detailed line-item cost breakdowns for each task; however, the lowest-cost proposal will not be the sole determining factor for award. The awarded contractor must execute the City's standard Professional Services Agreement, provide a Certificate of Insurance naming the City as additional insured with 30 days' cancellation notice, and deliver all work products and recommendations to the City upon completion, with all deliverables becoming the property of the City. No specific budget range or award value is disclosed in the procurement documents. The City anticipates finalizing the professional services agreement with the selected firm by February 25, 2026, and issuing a notice-to-proceed by March 9, 2026.