U-channel reflective panels & mounting brackets, purch/deliv

Palm Beach County's Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for U-channel reflective panels and mounting brackets on a term contract basis. The procurement seeks two distinct deliverables: 80 units of U-channel reflective panels measuring 3 inches wide by 32 inches tall by 1/8 inch thick, constructed from aluminum or clear polycarbonate with 3M reflective yellow film, and 75 units of mounting brackets consisting of 2-inch wide by 4-inch tall aluminum stubs with gussets, 8-inch square plates painted forest green, and concrete wedge anchors, with both items required annually over the contract period. All deliverables must be shipped within 30 calendar days of order receipt to 3201 Electronics Way, West Palm Beach, Florida 33407, with pricing on an FOB destination basis that includes all freight and shipping charges. Quotations were required by July 15, 2022, at 4:00 p.m. Palm Beach County time, submitted to the Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415, or via fax and email to contact Zulma Gasca. The successful vendor will receive a 12-month initial contract with four optional 12-month renewal periods for a potential five-year term, with unit prices remaining firm throughout all contract years without escalation clauses. Award will be made on an all-or-none basis to the lowest responsive and responsible quoter, contingent upon specification compliance documentation including manufacturer names, brand names, part numbers, and descriptive literature.

The procurement incorporates Small/Minority/Women-Owned Business Enterprise (S/M/WBE) set-aside provisions that allow certified small businesses within 10 percent of the lowest bid to receive preference, as well as Palm Beach County Local Preference provisions granting certified local businesses a 5 percent price reduction for evaluation purposes. All prospective vendors must be registered in Palm Beach County's Vendor Self Service system and maintain current local business tax receipts and all required certifications throughout the contract term. The County does not accept minimum order requirements and expressly reserves the right to increase or decrease order quantities as needed. No incumbent vendor or current contractor information was specified in the solicitation documents. The procurement does not identify a specific budget allocation or award value; however, pricing is evaluated across a potential five-year period with firm, non-escalating unit rates for all annual deliveries of the specified quantities.