U-channel reflective panels and mounting brackets

Palm Beach County Purchasing Department issued a Request for Quotation (RFQ) on June 22, 2017, for the procurement of U-channel reflective panels and mounting brackets on a term contract basis for Palm Tran Bus Stop Sign Posts. The solicitation seeks firm, fixed pricing for two distinct items: 80 units of U-channel reflective panels measuring 3 inches wide by 32 inches tall by 1/8 inch thick, constructed from aluminum or clear polycarbonate with 3M reflective yellow film, and 75 mounting brackets measuring 2 inches wide by 4 inches tall, fabricated from aluminum stubs with welded gussets and 8-inch square by 3/8-inch thick aluminum plates painted forest green. Vendors must submit detailed descriptive literature, cut sheets, and product specifications matching exact manufacturer and part numbers, with failure to provide compliant documentation resulting in rejection. The RFQ submission deadline is June 29, 2017, at 4:00 p.m. Palm Beach County time, with faxed or emailed responses acceptable, and the contract will be awarded for an initial twelve-month term with options to renew for four additional twelve-month periods subject to mutual written agreement and appropriation of funds. Delivery must occur within thirty calendar days of receipt of a term contract delivery order to 3201 Electronics Way, West Palm Beach, Florida 33407, and pricing must be submitted as single, fixed unit prices with no escalation clauses that remain firm throughout the initial term and any renewal periods. Award will be made on an all-or-none basis to the lowest responsive and responsible bidder, and successful bidders must comply with the County's non-discrimination policy, drug-free workplace certification requirements, and criminal history records check ordinance.

Palm Beach County affords preference to Small Business Enterprises certified by the County that submit bids within 10 percent of the lowest bid, as well as local preference provisions allowing 5 percent reductions in pricing for quoters with permanent places of business in Palm Beach County or the Glades. The County will purchase on an as-needed basis with no minimum order requirements, meaning vendors bear responsibility for maintaining inventory availability without guaranteed purchase volumes. No incumbent vendors or current contractors are identified in the solicitation documents, and no specific budget range or award value is provided; instead, pricing is based on competitive bidding for the two line items specified. All vendors must acknowledge acceptance of all solicitation terms and conditions without modification as a condition of award consideration.