U-branch, purchase and delivery of, term contract

Palm Beach County, Florida issued a Request for Quotation (RFQ) for the purchase and delivery of U-Branch plumbing fittings under a term contract, with quotations due by July 26, 2018 at 4:00 p.m. Eastern Time. The procurement seeks firm, fixed pricing for U-Branch items specified as Ford #U78-43-NL or equivalent products, specifically 1" x " x 7" brass pack joint branch valves with PVC and lead-free construction, with an estimated annual quantity of 500 units. The County will award this procurement on an all-or-none, total offer basis to the lowest responsive and responsible vendor, with all unit prices required to include no more than two decimal points and pricing to remain firm for ninety days from the opening date. The successful vendor will be awarded an initial twelve-month contract term with the option to renew for four additional twelve-month periods, subject to mutual written agreement and annual appropriations by the Board of County Commissioners. Delivery is required within thirty calendar days of receipt of a term contract delivery order unless otherwise modified in writing, with the F.O.B. point established at destination. Vendors must provide manufacturer cut sheets and descriptive literature for any "or equal" products offered, and samples may be requested at the County's discretion; the County will conduct inspections and may submit items to independent testing laboratories to verify compliance with specifications, with vendors assuming all testing costs for non-compliant products. Factory or manufacturer warranty coverage is required on all items delivered.

The procurement is subject to the Palm Beach County Small Business Enterprise (SBE) Program, which provides a preference to certified SBEs within ten percent of the lowest bid, and the Local Preference Ordinance, which grants a five percent preference to quoters with a permanent place of business in Palm Beach County or the Glades. Vendors must acknowledge acceptance of all terms and conditions without exception or modification, and faxed or emailed responses are acceptable for submission. No incumbent vendor information, existing infrastructure requirements, or specific budget ranges were identified in the procurement documents. The estimated annual quantity of 500 units serves as the basis for competitive pricing, though no explicit award value or budget allocation was disclosed in the available documentation.