TxDOT Aviation Division- Notice to Consultants

The Texas Department of Transportation (TxDOT) Aviation Division is seeking professional planning services on behalf of Gaines County through a Request for Qualifications (RFQ) for an Airport Layout Plan (ALP) update project. The scope of work requires a qualified firm to prepare a comprehensive ALP update with a narrative and conduct an 18B Obstruction Survey following the latest FAA Master Plan Advisory Circular, including specific Standard Operating Procedures. The project will be executed across multiple phases: an initial kick-off phase establishing strategic goals, Phase I focusing on airport role and planning standards with aviation demand forecasts, Phase II evaluating facility and land use alternatives, and Phase III developing the final ALP, Capital Improvement Plan (CIP), and height/hazard zone documentation. Submissions must be submitted electronically through the TxDOT Aviation eGrants system by January 8, 2026, at 2:00 PM Central Standard Time. Respondents must provide a nine-page Qualifications Statement detailing firm capabilities, project experience, team composition, technical approach, and project schedule. The evaluation will be conducted by a selection committee using four equally weighted criteria: professional qualifications (25 points), recent comparable airport planning experience (25 points), schedule and performance reputation (25 points), and proposed technical approach (25 points).

The solicitation includes specific certification requirements that respondents must meet, including verifying that their company and associated entities are not listed under various National Defense Authorization Act sections and are not controlled by foreign adversaries. The Disadvantaged Business Enterprise (DBE) goal is set at 0 percent, indicating no specific set-aside requirements for minority or disadvantaged businesses. Submission restrictions are strict: only one response is permitted per prime provider, with multiple submissions rendering all responses non-responsive. After review and scoring of submissions, the top-rated firm will be contacted to begin fee proposal negotiations, with the selection committee reserving the right to conduct interviews if necessary. While no specific budget range or award value is mentioned in the documentation, the comprehensive nature of the Airport Layout Plan update suggests a significant professional services contract for airport planning and survey work. The project's complexity and multi-phase approach indicate a potential substantial investment in airport infrastructure planning for Gaines County.