Two-way radio OEM supplies, parts and accessories, purchase

Palm Beach County's Purchasing Department issued Invitation for Bid (IFB) #20-043/CR for a term contract to procure two-way radio original equipment manufacturer (OEM) supplies, parts, and accessories. The procurement encompasses a comprehensive range of products including antenna systems, antenna connectors, microwave antennas, field supplies, RF supplies, coaxial cables, transmission line connectors, waveguide connectors, and test equipment from 46 specified manufacturers such as CommScope/Andrew Corporation, PCTEL/Maxrad, Laird Technologies, Motorola Solutions, and Icom America. The contract term extends for 60 months or until the estimated expenditure amount is reached, with a 21-calendar-day delivery requirement from the issuance of a delivery order and F.O.B. destination delivery terms. Bidders were required to submit bids by June 25, 2020 at 4:00 p.m., with pricing submitted as a single fixed percentage discount or markup from current manufacturer price lists that remains constant throughout the contract term regardless of price list changes. Separate shipping charges are prohibited and must be incorporated into the discount or markup calculation. The award will be made to the responsive and responsible bidder offering the greatest or least single fixed percentage discount on an item-by-item basis, and all bidders must submit current manufacturer catalogs and price lists along with completed Equal Business Opportunity (EBO) documentation.

The procurement includes small business enterprise (SBE) and Minority/Women Business Enterprise (M/WBE) affirmative procurement initiatives that provide a preference to certified SBE bidders within 10 percent of the lowest non-small business bid. Bidders must complete all required EBO documentation, including Schedules 1 and 2, and provide local preference certification if applicable. The anticipated contract value is $295,000 during the contract term, though the County reserves the right to reject bids deemed financially disadvantageous or to award less than the anticipated contract value. All items are subject to post-sale audit adjustment. Amendment #3 to the IFB, issued on June 19, 2020, clarified that the Purchasing Department Lobby would reopen to the public on Monday, June 22, 2020, affecting accessibility during the bidding period.