Two (2) Gas Analyzing Instrument Packages

The County of Orange, OC Waste & Recycling is soliciting competitive bids for Two (2) Gas Analyzing Instrument Packages through a fully electronic solicitation (IFB-299-2953803-JDW). The procurement specifically seeks two complete Envision 200B gas analyzing instrument packages, each consisting of an Envision 200B analyzer, Samsung Galaxy Tab Active 5, associated software, and numerous accessories including demand flow regulators, temperature probes, rugged cases, screen protectors, and meter bags. The deliverables will be delivered to the Prima Deshecha Regional Landfill in San Juan Capistrano, California. Bidders must submit electronic proposals through the County's online bidding system by November 7, 2025, at 4:00 pm, with bids remaining valid for 365 days after the closing date. All questions or requests for interpretations must be submitted by Friday, October 24, 2025, before 4:00 pm through the solicitation's Question & Answer section. Evaluation criteria include potential preferences for Local Small Businesses (OCLSB) and Disabled Veteran Business Enterprises (DVBE), with a possible 5% bid price reduction for qualified vendors.

The solicitation includes specific set-aside designations and restrictions for bidders, requiring vendors to be certified by the State of California Department of General Services as a Small Business and/or Disabled Veteran Business Enterprise, with principal operations maintained within Orange County. Potential vendors must provide comprehensive documentation including company profiles, references, certifications, and compliance documentation. The contract includes a cooperative purchasing provision allowing other municipal, county, public utility, hospital, educational, and governmental organizations to potentially utilize the contract's pricing, with the County receiving a 2% administrative rebate on subordinate contracts. While the exact total contract value is not explicitly stated, the County requires Board of Supervisors approval for service contracts exceeding $200,000 annually or $1,000,000 in total contract value. The procurement is supported by a Labor and Material Payment Bond and a Performance Bond, which provide financial guarantees and protections for the County. The contract term is set for one calendar year from execution, with no renewal options specified, and includes a firm fixed fee arrangement with net 30 days payment terms after receipt of an acceptable invoice.