Two (2) Cayuga County Courthouse Boiler Replacements

Cayuga County is requesting sealed bids on turnkey removal and replacement of two boiler systems at the Cayuga County Courthouse in Auburn, New York, under ITB format, with bids due September 28, 2026, at 9:00 a.m. A mandatory site visit is scheduled for September 21, 2026, at 9:00 a.m., and written questions are due September 22, 2026, at 5:00 p.m.

The scope requires furnishing all labor, supervision, materials, equipment, transportation, permits, testing, startup, commissioning, and training to install two new high-efficiency boilers as in-kind compatible replacements. The contractor is responsible for complete removal and disposal of existing equipment, building access modifications, mechanical system evaluation and modifications, combustion air and venting system evaluations, gas piping and electrical work, Building Automation System integration, condensate systems, insulation, firestopping, and closeout documentation. The final system must be fully operational, code-compliant, and require no substantial mechanical changes beyond in-kind replacement, unless substantial changes are necessary. All work must comply with New York State Uniform Fire Prevention and Building Code, New York State Energy Conservation Construction Code, OSHA, NFPA, and ASME standards. Prevailing wage requirements under New York State Labor Law Article 8 apply.

Award will be made to the lowest responsive and responsible bidder. The contractor must provide a one-year minimum workmanship warranty, manufacturer's standard equipment warranty, and a five-year optional preventative maintenance agreement with annual service components, commencing upon completion of startup and commissioning.

Sealed bids must be submitted in two printed hard copies plus one electronic copy on USB drive to the Cayuga County Purchasing Department, 2 State Street, Auburn, NY 13021, Attention: Amanda O'Grady, Director of Purchasing. Email submissions result in disqualification. Bid submissions must include bid guarantee, insurance certificates, NYS Department of Labor documentation, designated subcontractor list, acknowledgment of addenda, affirmative action questionnaire, fee proposal, product samples, references, certified financial statements, equipment certification, notarized non-collusion certificate, procurement lobbyist restrictions statement, vendor responsibility form, Iran Divestment Act compliance certification, W-9, new vendor request form, and MWBE utilization form. Prices must be exclusive of federal and state taxes and include all transportation and delivery charges. The bid opening is public and occurs at the same address.