TVWD RFQ 20250813 Liquid Oxygen

The Tualatin Valley Water District (TVWD), acting as the Managing Agency for the Willamette Water Supply System, is seeking quotes for liquid oxygen (LOX) delivery to its Water Treatment Plant, which is currently under construction and expected to be completed by summer 2026. The procurement is structured as a Request for Quote (RFQ) soliciting approximately 400,000 pounds of liquid oxygen annually, with estimated daily usage ranging from 900 pounds during fall and winter to 1,400 pounds during peak summer months. Quotes are due on Thursday, August 28, 2025, at 2:00 p.m., with no pre-bid meeting required. The contract will have an initial one-year term with potential automatic renewals for up to three additional one-year periods. Evaluation criteria will focus on selecting the lowest responsive and responsible bidder, with suppliers required to maintain NSF/ANSI Standard 60 certification and provide comprehensive documentation including certificates of analysis, safety data sheets, and compliance documentation. Successful bidders must also demonstrate capability to handle all transportation and delivery logistics.

The RFQ does not specify explicit set-aside designations or restrictions on organizational types that can respond. The contract has a not-to-exceed amount of $100,000, with prices to be firm for the first contract year and potential price escalations considered after the initial 12-month period, subject to District approval and requiring written documentation of market conditions or cost increases. Suppliers will be expected to provide a certificate of insurance naming Tualatin Valley Water District, City of Hillsboro, and Willamette Water Supply System as additional insureds. The procurement appears to be open to qualified vendors capable of meeting the technical specifications and delivery requirements. No incumbent vendors are mentioned in the documentation, and the solicitation suggests this is for a new water treatment facility infrastructure. The contract's structure allows for potential multi-year engagement, providing stability for both the water district and the selected liquid oxygen supplier.