TVWD ITB20260506-LOX Liquid Oxygen

Tualatin Valley Water District (TVWD), acting as the Managing Agency for the Willamette Water Supply System (WWSS) in Washington County, Oregon, is soliciting bids for the supply and delivery of liquid oxygen (LOX) to its Water Treatment Plant located in Sherwood, Oregon. The procurement requires approximately 400,000 pounds of LOX annually, with estimated peak usage of 1,400 pounds per day during summer months and 900 pounds per day during fall and winter months. Qualified suppliers must provide LOX meeting stringent quality specifications including a minimum oxygen content of 99.0 percent by weight, water/moisture content not exceeding negative 80F dew point, and total hydrocarbon content not exceeding 40 ppm. All bidders must submit required documentation including Safety Data Sheets, NSF/ANSI Standard 60 compliance certification, transportation and delivery plans, technical data sheets, sample bills of lading, sample invoices, and certificates of analysis. Pricing must be quoted on both per-pound and per-load bases, with the supplier responsible for all transportation, offloading costs, chemical custody documentation, spill response, and remediation. The contract will be awarded to the lowest responsive and responsible bidder and includes an initial one-year term with automatic renewal for up to three additional one-year terms unless either party provides written notice of non-renewal by June 1 prior to the September 1 anniversary date. All quotes must be submitted by Thursday, August 28, 2025 at 2:00 p.m. to Michael Page at Michael.Page@hillsboro-oregon.gov, with bidders expected to contact the listed subject matter experts before submission.

The Request for Quote documentation does not identify any specific set-aside designations or restrictions limiting the types of organizations that may respond to this procurement. No incumbent vendor or current contractor information is listed in the available materials. The supplier must maintain NSF 60 certification throughout the contract term and must maintain specified insurance coverage naming TVWD, the City of Hillsboro, and the Willamette Water Supply System as additional insureds. Price escalations may be requested after the initial 12-month period with 45 days' notice and must be accompanied by supporting documentation such as supplier certifications or evidence of verifiable market conditions. The contract amount is not to exceed $100,000 under the District's Local Contract Review Board Rules, with payment terms established at net 30 days and potential early payment discounts available if specified by the supplier. The Water Treatment Plant is currently under construction with anticipated completion in summer 2026, with preliminary commissioning activities and initial LOX deliveries expected to begin in fall 2025.