Tuscaloosa Co DHR Janitorial Nov-Jan

The Alabama Department of Human Resources' Tuscaloosa County office is soliciting janitorial services for November 2026 through January 2027, with a mandatory site visit on November 4, 2026 at 10:00 a.m. and responses closing November 9, 2026 at 9:00 a.m. The source names no set-aside or preference program. Suppliers must register in Alabama Buys and submit electronically, and the site visit is mandatory for participation.

Required service levels include daily weeknight cleaning Monday through Friday from 3:00 p.m. to midnight, enhanced cleaning on Tuesdays and Thursdays, weekly deep cleaning on Wednesdays, and quarterly seasonal cleaning. Coverage spans offices, restrooms, lobbies, entranceways, corridors, breakrooms, elevators, and accessible exterior areas. The supplier furnishes all cleaning products and equipment, subject to DHR approval before service begins. Staff must hold DHR-issued ID badges, and the supplier must verify background screening for current rosters. The supplier also maintains a monthly quality control program with documented visits from ownership or management, and bears replacement costs for lost keys and rekeying. Bidders must carry at least $1 million in liability coverage, with $1 million per occurrence, and submit three references for similar-sized commercial facilities.

Certifications required at submission include Alabama sales tax registration, E-Verify enrollment for Alabama employees, and compliance with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. Vendors must accept multiple electronic payment forms at no added cost to the State.

The contract cap is $25,000 total or five years, whichever the source sets as the limit, and renewal occurs annually by written agreement. Price escalation may be approved in writing for documented material or labor increases, not exceeding 5 percent of annual contract cost or an applicable index or Consumer Price Index. The State reserves cost realism and price reasonableness analysis on all bids. Alabama law governs, with exclusive venue in Montgomery, Alabama.