Turf Installation - Twin Lakes Park Field 5

Sarasota County is seeking quotes for a turf installation project at Twin Lakes Park Field 5, specifically requesting the installation of 45,000 square feet of TIFTUF Bermuda Turf. The project will utilize "Big Roll" sod between 42" and 48" wide, with a 1.5" thickness, to be installed within 24 hours of harvesting. This Quick Quote (QQ) solicitation requires bidders to provide precise turf installation that conforms to existing irrigation zone layouts, with the county handling field preparation including laser grading and pre-plant fertilization. Bidders must submit a minimum of 3 references demonstrating similar service experience using the reference form in OpenGov Procurement. The key procurement dates include a bid release on April 15, 2025, a question deadline of April 18, 2025 at 5:00 pm, and a response deadline of April 22, 2025 at 2:30 pm. Responses must be submitted electronically through the ProcureNow portal, with the award going to the responsive and responsible bidder offering the lowest total bid price.

The contract has a $50,000 quote threshold, with the county reserving the right to cancel and re-solicit if no responsive quotes are received. The turf and materials will be warranted for 15 calendar days from the date of county acceptance, and the contractor will be responsible for any property damage and must minimize interruption to daily activities. The county may purchase additional quantities at the quoted unit price within 30 days of award, with potential extension up to one year if the vendor agrees to honor initial unit prices. The project is managed by the Parks, Recreation, and Natural Resources Department, with Destiny Gonzalez listed as the contact person. The target installation date is May 1, 2025, with flexibility for installation 5 days before or after this date. The contractor's fee is expected to be inclusive of all costs, including delivery and installation, with no additional fees to be paid by the county. Total purchases under this contract are explicitly capped at $50,000.00.